Member and Club Resources

MEMBERSHIP FORMS 2021/22

Please note there is a new membership form for 2021/22 (old forms will not be accepted), members aged 17 years and under will also need to complete a Parental Consent Form and send in a photo to the Office before their form will be processed.  Forms can be found below:

Membership Form 2021 (UNDER 18YRS WITH PC FORM) Blank Version

Membership Form 2021 (OVER 18YRS) Blank Version

Please note the following procedures

• Under 18’s must supply a current photo (passport sized) when they submit their form.
• Under 18’s must bring a completed and signed Parental Consent Form when they submit their form.
• In Case of Emergency Contact numbers are required for ALL members (page 2 of the form)
• For any new members joining for the first time this year, they must provide a proof of ID which is verified by the Club Officer who is processing the form.
• All membership forms must be signed on page 2 by a Club Officer before the form will be processed by the County Office.
• Contact your local club to confirm your membership fee for the year and arrange payment direct with them.

CLUB TREASURERS – Please also note the below deadlines, for forms to be into the County Office for processing:

Competition Rules

Click HERE for the latest set of Competition Rules for 2020.

NFYFC Rules

Follow this link to the NFYFC website which has full details of NFYFC Competitions and rules:

http://www.nfyfc.org.uk/competitionsresources

CLUB AGM’S – EVERYTHING YOU NEED FOR A SMOOTH MEETING!

When is comes to the end of 2019/20 – all clubs will be organising a very positive Club AGM and useful handover to their future Club Officers.

Below is some information which all clubs will find really useful for their AGM and end of year:

• For the Club AGM – A guide to the end of the year -Click here
• For the  Club Treasurers – End of Year checklist – Click here
• The Club Officers Return Form can be found here, please remember to complete and return to the County Office within 7 days of your AGM.  For full descriptions of the Club Roles, you can always check out your Clubs copy of The Source.
• Charity and Financial Resilience Document – guidance outlined in this document is to help all Club and County Trustees and Officers understand their obligations and duties within YFC. to download this document, please click here

DAVID PALIJ AWARD – Awarded at the County AGM for Charity and Community Work carried out in 2018/19.  The deadline is 30th September.  Please complete the entry form which can be downloaded HERE The deadline is 30th Sept.

SCRAPBOOK COMPETITION: Awarded at the County AGM for the best Club Scrapbook which best depicts “A year in the life of our club!”  Full details can be found HERE and the deadline for books to the County Office is 17th October.

MERIT AWARD:  There is a Merit Award given to a Junior and Senior Member for a continuous and consistent positive input into their club/county during the last 12 months (18/19).  Nominations are taken from all clubs – the entry form can be downloaded HERE and the deadline is 30th Sept.

HAMMER CHALLENGE

Staffordshire Oatcake – Autumn Edition

Send in your Club Information and Snippets for the next edition of the Winter Staffordshire Oatcake, which is fun newsletter available to all member households four times a year.   The Oatcake form can be found HERE

The deadline is FRIDAY 29TH NOVEMBER 2019 for information to be sent in.

Club Efficiency Competition 2018/19

This is now underway with full criteria’s and information now in the hands of our new judges.  All Open Clubs  are judged in this competition and will be visited by each judge at least once during the year.

For full information on the breakdown of the criteria, please click HERE

Judges details on where to send your Club Programmes are HERE

Top tips for your Club Programmes are HERE

For tips on your Club Business/Members Meeting Agenda click HERE

For tips on taking minutes at your Club Meetings, please click HERE

GOOD LUCK TO ALL CLUBS!

The Curve

Book a club night via our County Office – great selection of evenings available ranging from “Drive it Home” (Safe Driving) and “Know Your Limits” (Alcohol Awareness) to “Dream Teams” (Team Building for your Club) and “Food for Thought” (Healthy Eating) – full list can be found here

To book an evening for your club, click here 

Action Press

Is now circulated to all Club Presidents, Club Chairman, Club Treasurers, Club Secretaries, Club Leaders and County Officers and County Trustees on email only.  This is a fortnightly updated e-news and contains all the useful information to keep your club updated. To subscribe to this newsletter, please email organiser@staffsyoungfarmers.org.uk 

Health and Safety – Useful Documents for Club Health and Safety Officers

For a generic Risk Assessment Form to use for any events and club activities, please click here

For the Risk Assessment Scoring Chart, to guide you with your Risk Assessment, please click here

Keep that purple folder updated and take to your weekly club meetings, remember it is part of the Club Efficiency Competition.  For any help with all aspects of Health and Safety with YFC, do not hesitate to contact the County Office.

STAFFORDSHIRE YFC POLICIES

Below is a list of the policies which are available to members/parents on request via email to organiser@staffsyoungfarmers.org.uk

• Club Health and Safety Policy
• County Health and Safety Policy
• NFYFC Health and Safety Policy
• SFYFC Health, Safety & Environmental Policy
• Standards of Personal Behaviour
• Anti Bullying Policy
• Safeguarding Children & Young People Policy
• Sexual Health Policy
• Equality and Diversity Policy
• E-Safety Policy and Guidance
• Events Drugs Policy 2018
• Drugs and Alcohol Policy for Employees
• Drugs and Alcohol Policy for Volunteers
• Guidelines for organising an Event
• Charity Governance, Finance and Resilience document
• County Constitution & Standing Orders
• Complaints Procedure Process